Research Ethics Board (REB)
The Research Ethics Board (REB) at St. Joseph's Care Group (SJCG) ensures that research involving SJCG clients, clients’ health records, and staff meets the highest ethical standards. This is done in accordance with the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans - TCPS 2 (2014), other commonly accepted standards, and the Mission, Vision and Core Values of SJCG. All research involving SJCG clients, SJCG staff, their materials and/or their individual information must have SJCG REB approval, and if applicable, a signed research agreement in place.
The REB at SJCG
- approves, approves with modifications/clarifications, defers, disapproves, or terminates any proposed or ongoing research,
- safeguards the rights, safety, and well-being of participants in research, and
- educates and supports researchers through the ethics review process.
The REB is scheduled to meet the first Monday of each month at 12:00 EST. The meeting dates in 2017 are:
- January 9, 2017
- February 6, 2017
- March 6, 2017
- April 3, 2017
- May 1, 2017
- June 5, 2017
- September 11, 2017
- October 2, 2017
- November 6, 2017
- December 4, 2017
Researchers are requested to submit a Microsoft Word Document (*.doc or *.docx) or an Adobe Acrobat File (*.pdf) of the complete REB application package to email@example.com. See “REB Forms” below. Please print, sign and scan the relevant signature page(s) to submit with the application.
**New: Researchers are no longer required to submit hard copies of REB applications.
Please contact the Manager, Library & Research Services (firstname.lastname@example.org or 807-346-3697) at any point to discuss an REB application.
Submitted applications are screened for completeness and a decision is made for either full-meeting review or delegated review.
- Full-Meeting Review: Applications must be received at least 3 weeks prior to the REB meeting date. The Principal Investigator is required to attend the meeting to present the study and respond to feedback from the REB. Teleconferencing is available.
- Delegated Review: Applications for a delegated review can be submitted at any time. This process is reserved for minimal risk studies. Delegated reviews are conducted by a sub-committee of the REB outside the regularly convened meetings.
The following documents provide helpful information for researchers applying to the SJCG REB.
|Guidelines for Researchers
Information on completing the initial REB application and continuing ethics review documents.
|Standard Operating Procedures
These are the SOPs that the REB uses to direct routine operations.
|Terms of Reference
The Terms of Reference outline the purpose and structure of the REB.
|Is it Research? Or is it Program Evaluation?
The REB at SJCG does not review program evaluation or quality improvement projects. This document is intended to help identify whether an activity is research or program evaluation/quality improvement, and thus whether REB review is required.
If you have any questions when completing these forms, please contact the Manager, Library & Research Services (email@example.com or 807-346-3697).
Initial Application Forms
Along with the Initial Application Forms below, you are also required to submit your study protocol and study budget.
Application for initial ethics review of a study.
Completed by the Researcher and signed by the appropriate SJCG Manager/Director to acknowledge support for the resources required to complete the study.
|Declaration of Conflict of Interest
The Principal Investigator completes Section N of the Application. Each additional study investigator is required to complete the Declaration of Conflict of Interest Form and submit it with the Application.
Study Completion Form
|Study Completion Report
Complete and submit this form when the study is finished.
As Needed Forms
|Forms||Downloadable Versions||Help Files|
This form is used to request approval from the REB for changes to the study.
|Local Serious Adverse Event (SAE) Report
Use this form to report local serious adverse events to the REB.
|Non-Local Serious Adverse Event (SAE) Report
Use this form to report non-local serious adverse events to the REB.
|Protocol Deviation/Protocol Violation Report
This form is used to report to the REB any deviations to the study that may have occured.
Typically the REB approves a study for one year after which re-approval must be obtained from the REB using this form.
-- Updated: March 2, 2017 --