Research Ethics Board (REB)
The Research Ethics Board (REB) of St. Joseph's Care Group (SJCG) functions to ensure that all research involving humans at SJCG meets the highest ethical standards prior to study initiation in accordance with the Canadian guidelines outlined in the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans [TCPS 2: December 2010] and other commonly accepted standards in order to protect patients, investigators, and the institution.
The primary responsibility of the Research Ethics Board is to conduct the ethical assessment of all research involving humans proposed to SJCG, researchers having an association with SJCG and any research involving clients, clients' health records, staff or programs of SJCG. As well as embracing the statements expressed through the Mission, Vision and Core Values of the Care Group, the REB adheres to the core principles as outlined in the TCPS 2 [December 2010] commonly held and valued by diverse research disciplines:
- Respect for Person
- Concern for Welfare
- Justice
The REB Functions
- to approve, reject, propose modifications, or terminate any proposed or ongoing research
- to review and approve all research involving humans involving SJCG
- to safeguard the rights, safety, and well-being of participants in research
- to educate, support, and mentor researchers regarding the process of ethical review
Please review the following information to apply for research ethics review of your project
Meeting Dates
The REB meets monthly between September and June, usually the first Monday of each month over an extended lunch hour (Noon to 2pm EST). If the REB meeting date falls on a holiday, the meeting is usually scheduled one week later. Please consult the staff at REO@tbh.net to confirm meeting dates.
Submission Process & Deadlines
Research Services/ Ethics is the administrative gateway to submit applications to the Research Ethics Board. Staff is pleased to assist in your REB application process. To contact Research Services/ Ethics, please email REO@tbh.net. All applications are to be submitted at least 3 weeks prior to the upcoming REB meeting date. Applications are screened by administrative staff for completeness and directed either the REB meeting or delegated review pathway.
- REB meeting reviews are conducted at the convened monthly meetings. The Principal Investigator is to attend the meeting to present their research study and respond to feedback from the REB. Teleconferencing is available when requested in advance.
- The delegated review process is reserved for minimal risk studies. Review is conducted by a sub-committee of the REB outside the regularly convened meetings. All decisions are reported at the next convened REB Meeting.
The REB Chair makes the final decision regarding the proper review pathway for each application. All correspondence with the Principal Investigator is conducted via email.
Submit a Microsoft Word Document (*.doc or *.docx) or an Adobe Acrobat File (*.pdf) of the complete REB application package to REO@tbh.net followed by one original hard copy including original signatures. Please mail the hard copy to our Main Office listed above.
Guidelines & Standard Operating Procedures
The following document provides helpful information for researchers applying to St. Joseph's Care Group and/or Thunder Bay Regional Health Sciences Centre Research Ethics Board. Included within the overview is guidance on completing an initial REB application and continuing ethics review documents, as well as application processes, definitions and references.
Research Ethics Board Guidelines for Researchers - Research Ethics Board Standard Operating Procedures
Forms to be Completed by Researchers
Before you begin your project, please contact us in Research Services/ Ethics to discuss the need for Research Ethics Board approval. REO@tbh.net
All Applications Require
Initial Application
| Forms | Downloadable Versions | Required |
|---|---|---|
| Research Ethics Application
REB Application for initial ethics review of project/proposal |
DOC 2003  |
 |
| Research Ethics Organizational Impact
Form is completed by the Research Team and signed by the appropriate SJCG Manager/Director to acknowledge support for the requested resources required by the research team to complete the project. |
DOC 2003 |
|
| Declaration of Conflict of Interest Supplemental
The Principal Investigator completes Section N of the initial application form. Each additional project investigator is required to complete and sign a copy of the Declaration of Conflict of Interest Form and append to the initial application. |
DOC 2003 |
|
To Report Completion of Study
| Forms | Downloadable Versions | Required |
|---|---|---|
| Study Completion Report
When your study is complete, it is required to fill out this form |
DOC 2003 |
|
As Required by Specific Project
Continuing Ethics Reviews
| Forms | Downloadable Versions | Help Files |
|---|---|---|
| Amendment Application
This form is a continuing ethics review document which may or may not be required for approved research projects. |
DOC 2003 |
- |
| Local Serious Adverse Event (SAE) Report
This form is a continuing ethics review document which may or may not be required for approved research projects. |
DOC 2003 |
- |
| Non Local Serious Adverse Event (SAE) Submission
This form is a continuing ethics review document which may or may not be required for approved research projects. |
XLS 2003  XLSM 2007 |
PDF |
| Protocol Deviation/Protocol Violation Reports
This form is a continuing ethics review document which may or may not be required for approved research projects. |
DOC 2003 |
- |
| Re-Approval Application
This form is a continuing ethics review document which may or may not be required for approved research projects. |
DOC 2003 |
- |
| Study Documentation - Multiple Studies
This form is a continuing ethics review document which may or may not be required for approved research projects. |
DOC 2003 |
- |
| Study Documentation - Single Study
This form is a continuing ethics review document which may or may not be required for approved research projects. |
DOC 2003 |
- |
-- Updated: April 9, 2013 --
